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Data Protection

The SWF Swimarathon is organised by members of The Rotary Club of South Woodham Ferrers. The organisation is a registered charity and is governed by regulations concerning charities.

To run the SWF Swimarathon efficiently, our committee needs to record information about the teams that enter, in particular the contact details of our team captains. We also record the swimmer's names so that they can be printed in the local news paper, SWF Focus or Essex Chronicle

In order to comply with the Data Protection Act 1998 all those who collect personal information; either by paper or electronic application forms, telephone calls, surveys or on-line on the web must ensure that an appropriate Data Protection Act statement is made. This Statement follows below :-

Data Protection – the information you have supplied will be used solely for administering the Rotary Swimarathon.

This data will be maintained in accordance with the Act and will not be passed on or sold to any other organisation other than SWF Focus or Essex Chronicle for local news content.

If you wish your personal details to handled in differently from the above statement, then please contact the Rotary Swimarathon Chairman whose contact details you will find on the Contacts page of this web site.

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Child Protection

The Rotary Club of South Woodham Ferrers, as an associated member club of the Rotary International Organisation has policies in place to deal with child protection. Our club has a nominated officer to advise on current legislation and current best practice when club members are dealing with children and other vulnerable groups. Click here for the actual policy statement

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Corporate Sponsorship

Corporate sponsorship is obtained from local businesses to cover the expenses in running the event such as venue hire, printing, stationery, postage, telephone charges, website expenses etc. Covering the cost of our expenses enables the organisers to target worth while local causes to donate other monies raised during the event. We would urge you to use our local businesses when ever possible.

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Sponsorship of Swimmers

All money raised through the sponsorship of swimmers will go todisaster recovery fund and worthwhile local causes. The Rotary Club of South Woodham Ferrers works with charitable organisations in the local area to identify worth while causes. Careful consideration wil be given to each grant to ensure that any Rotary Swimarathon money raised is spent well.

If you are a tax payer and sponsoring a swimmer please ensure to put your address on the sponsor form and tick the appropriate box. in that way The Rotary Club is able to claim gift aid from the inland revenue, thus effectively increasing your donation by about 28%.

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Public Liability Insurance

The Rotary Club of Britain and Ireland, to which The Rotary Club of South Woodham Ferrers is affiliated, has appropriate public liability insurance in place in the event of unforeseen accidents. The organisers also have on site first aid medical care supplied by The St. John's Ambulance.

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Data Protection - Child Protection - Corporate Sponsorship - Sponsorship of Swimmers

Public Liability Insurance

Data Protection

Child Protection

Corporate Sponsorship

Sponsorship of Swimmers

Public Liability Insurance